The 6 best tips and tricks to manage your Outlook Calendar on any device

business professionals working together at desktop laptop in office
Your Outlook Calendar can be customized in many ways to suit your professional and personal needs.

  • You can use these tips and tricks to get the most out of your Outlook Calendar on a variety of devices.
  • The Outlook Calendar can be accessed in a desktop app, on the web, or in a mobile app, though only the Outlook desktop app includes all of the service’s features.
  • You can create a free account to use the Outlook Calendar on the web, but a subscription to Microsoft 365 gives you the most features.
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Microsoft has offered a full-featured calendar as a part of its Microsoft 365 suite of productivity apps for decades. But rather than being a stand-alone program like other apps, Office’s calendar is so well integrated with the Outlook email app that they are literally the same program; the only way to see your digital calendar is via Outlook.

There are a lot of lesser-known features hidden in the app, and unless you’re already an Outlook power user, you’ll find that there are a lot of ways to get more out of your Outlook Calendar.

How to get an Outlook Calendar with or without Microsoft 365

Microsoft’s digital calendar is only available as a part of Outlook. You can get Outlook three ways: with a Microsoft 365 subscription on desktop, for free on the web, or as a mobile app for iPhone and Android.

The most full-featured version of the calendar is on the desktop with a Microsoft 365 subscription, such as Microsoft 365 Family ($100 per year) or Microsoft 365 Personal ($70 per year). In addition to giving you access to the full suite of Office apps, these subscriptions also include OneDrive storage.

Without a subscription, you can still access the Outlook Calendar on the web or via the mobile app, though with fewer features and capabilities.

Outlook Calendar tips and tricks

There are countless ways to personalize your Outlook Calendar to get the most out of the program. Here are some of the most useful tips and tricks.

How to add your Outlook calendar to an iPhone in 2 ways, and sync your schedule when you’re on the goHow to add holidays to your Microsoft Outlook calendar and keep your schedule up-to-dateWhat is Microsoft 365? Here’s what you need to know about the subscription service to Word, Excel, and other Microsoft programsHow to use reminders, flags, and categories in Outlook to organize your email

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