How to type on a PDF in 5 different ways

using phone and laptop texting
It’s much easier to add text to a PDF than you may think, and it can be done on any device.

PDFs are one of the most widely used document formats, but it isn’t always clear how to add text to them.

Fortunately, there are several methods available depending on the device you’re using.

Here’s how to type on a PDF, whether you’re using a Mac, PC, mobile device, or Microsoft Word.

How to type on a PDF on a Mac using Preview

Preview is the default option for viewing PDFs on Macs, and it has a built-in ability to type on those documents.

1. Double-click on the PDF you want to open. As long as you haven’t designated another option as the default PDF-viewing option, it will open in Preview. Otherwise, right-click the file and select Open with and then Preview.

Mac Open with Preview window
Next to “Open With,” select “Preview.”

2. Click the markup icon, located in the top toolbar of the preview window – it looks like a marker within a circle.

PDF open in Preview
Select the markup tool in the top-right corner.

3. Navigate to the page you want to add text to, and then select the Text icon (it looks like a “T” inside of a rectangle). A text box will then appear on the page.

PDF in Preview Text icon in toolbar
Click the “Text” icon in the toolbar at the top.

4. Click into the text box and add the desired text, then drag the box to the desired placement.

PDF in Preview add text box
Enter your text and move the box to the correct location.

5. You can change the font and text color by clicking into the text box, selecting the text, and then clicking the Aa button in the top toolbar. Or, if your document already has text fields, you can simply click into those and type.

PDF in Preview edit text
Click the “Aa” button to customize your text.

How to type on a PDF on a PC or Mac using Adobe Acrobat Reader DC

If you have Adobe’s Acrobat Reader DC (which is free to download) on your computer, you can use it to type on PDFs.

1. Open Adobe Acrobat Reader DC and select Fill & Sign.

Adobe Acrobat Reader homepage
Go to “Fill & Sign.”

2. Click Select a File and choose your desired PDF.

Adobe Acrobat Reader fill & sign page
Click “Select a File.”

3. Specify who needs to sign and fill out the PDF.

Adobe Acrobat who needs to fill and sign
Choose an option.

4. Scroll down to the page you want to add text to and hover over the desired area. You may see a highlighted text box appear, in which case you can simply click into it and start typing.

Adobe Acrobat fill-in text box
If a text box automatically appears, you can type directly into it.

5. If you don’t see a highlighted text box and you want an outline as well as text, click the oval-shaped icon in the top toolbar. Then click the area where you want to add a text box and adjust as desired.

Adobe Acrobat toolbar
Click the oval-shaped icon to add a text box.

6. Click the “Ab” icon in the top toolbar and click near, but not on, the area you just created.

7. Click into the new text area, add your text, and reposition as needed.

How to type on a PDF on an iPhone or iPad using Markup

Those with an iPhone or iPad can use the built-in Markup tool to add text to a PDF.

1. Open your PDF (you can access these via your email, cloud account, or by using AirDrop to send the document to your device.) If given the option, select Files – you won’t see Markup listed as an option – as the opening method.

2. Scroll down to the desired page and select the Markup tool in the top-right corner of the screen.

iPhone Markup tool on PDF
Tap the “Markup” icon.

3. Select the plus (+) sign icon in the bottom-right corner of the screen and select Text.

PDF on iPhone markup tool
Tap the plus sign and in the pop-up, select “Text.”

4. Adjust your text box as needed.

5. Tap the text box and select Edit.

PDF on iPhone markup
In the pop-up, tap “Edit.”

6. Add your text to the box and tap out of the box when complete. You can readjust the placement at this point as well.

PDF on iPhone type in text box
Enter your text and reposition the box as needed.

7. Tap Done when you’ve added all desired text to the PDF.

How to type on a PDF on an Android using Adobe Acrobat Reader DC

If you have the free Adobe Acrobat Reader app installed, you can type on PDFs on your Android device.

1. Open the Adobe Acrobat reader app and select Files in the bottom toolbar.

2. Find the PDF you want to type on and tap to select it.

3. Scroll to the desired page and select the pencil icon in the bottom-right corner of the screen

4. Tap Fill & Sign and then select the “Ab” icon.

5. Tap the area of the page you want to add text to and then select the desired text size and type out your text.

6. Select the check mark in the top-left corner of the screen to finish the process.

How to type on a PDF using Microsoft Word

Microsoft Word is another easy option to modify a PDF, though it will involve converting the PDF into a Word document, which can disrupt stylized formatting. For this reason, it’s best to use Word for text-only PDFs.

1. Right-click your PDF, select Open With, and select Microsoft Word. You may see a message noting the appearance of your PDF may change – select Yes to continue.

2. Click into the document and type to edit it as you would any other document.

3. When finished, select File in the top-left corner of the window and then select Save As followed by PDF.

How to download a PDF document on your iPhone and save it to Apple Books or iCloud FilesHow to convert PDFs into Word files and edit them on a Mac computerHow to combine multiple PDF files into a single document on a Mac or PCHow to view and edit the alt text in a PDF you’re creating, using Microsoft Word or Adobe Acrobat

Read the original article on Business Insider