How to add a superscript or subscript in Microsoft Word when you need to include a page note or special character

teen student using laptop and studying with textbooks
There are a few different ways to insert superscripts and subscripts in Word for Windows, Mac, and Word Online.

  • You can add a superscript or subscript in Word using the appropriate buttons in the Font section of the Home ribbon.
  • You can also use keyboard shortcuts to format text as a superscript or subscript.
  • You can insert special characters, like the trademark symbol, automatically as a superscript.
  • Visit Insider’s Tech Reference library for more stories.

You might occasionally need to insert superscripts and subscripts in Microsoft Word, especially if you create academic documents.

A superscript – which is slightly raised above the main line of text – is commonly used to indicate footnotes as well as the trademark symbol. Subscripts are less common, but like superscripts, can be used in science and math and are just as easy to use.

How to insert superscript or subscript in Word for Windows

No matter your reason for adding a superscript or subscript, there are several ways to do it. Use the method you find easiest to remember.

Using the superscript and subscript buttons

1. Select the text you want to format as either a superscript or subscript.

2. In the ribbon, click the Home tab and then click either the Superscript or Subscript button, found in the lower row of the Font section.

Microsoft Word Home tab superscript and subscript buttons
Click the “Superscript” or “Subscript” button in the “Home” ribbon.

Using keyboard shortcuts

1. Select the text you want to format as either a superscript or subscript.

2. To convert it to a superscript, press Ctrl + Shift + + (that’s the Ctrl, Shift, and Plus sign keys). To make a subscript, press Ctrl + = (that’s Ctrl and the equal sign).

Using the Font dialog box

1. Select the text you want to format as either a superscript or subscript.

2. In the ribbon, click the “Home” tab and then open the Font dialog box by clicking the arrow in the bottom-right corner of the Font section.

3. Click the box for either “Superscript” or “Subscript” and click “OK.”

Microsoft Word Font window
The Font dialog box has checkboxes for “Superscript” and “Subscript.”

Using the Symbol box

Use this method when you want to insert a symbol as a superscript or subscript (such as the copyright symbol, for example).

1. Place the cursor where you want the superscript or subscript symbol to appear in your document.

2. At the top of the screen, click the ribbon’s “Insert” tab.

3. In the ribbon, click “Symbol.” In the drop-down, choose “More Symbols…”

Microsoft Word ribbon
Choose “More Symbols” from the “Symbols” tool in the ribbon.

4. In the “Font” drop-down, choose “(normal font).”

5. In the “Subset” drop-down on the right, choose “Superscripts and Subscripts.”

6. Now scroll through the character list and find the symbol you want to insert. When you find the symbol, click it and click “Insert.”

Microsoft Word Insert Symbol
Insert the symbol you want into your document.

How to insert superscript or subscript in Word for Mac

There are several ways to insert superscripts and subscripts in Word on a Mac.

Using the superscript and subscript buttons

1. Select the text you want to format as either a superscript or subscript.

2. In the ribbon, click the “Home” tab and then click either the “Superscript” or “Subscript” button, found in the lower row of the Font section.

Microsoft Word Home ribbon superscript and subscript buttons
Click the “Superscript” or “Subscript” button in the “Home” ribbon.

Using keyboard shortcuts

1. Select the text you want to format as either a superscript or subscript.

2. To convert it to a superscript, press Command + Shift + + (that’s the Command and Shift keys along with the Plus sign key).

3. To convert it to a subscript, press Command + Shift + – (that’s the Command and Shift keys along with the Minus sign key). If you’re using Word 2016, the shortcut is Command + Shift + =.

Using the Symbol box

Use this method when you want to insert a symbol that’s pretty much always printed in superscript, such as a trademark symbol.

1. Place the cursor where you want the superscript or subscript symbol to appear in your document.

2. At the top of the screen, click the ribbon’s “Insert” tab and then click “Symbol.”

3. Now scroll through the character list and find the symbol you want to insert. When you find the symbol, click it and click “Insert.”

How to insert superscript or subscript in Word Online

1. In a Word Online document, select the text you want to appear as a superscript or subscript.

2. At the top of the page, click the “Home” tab in the ribbon and then click the three dots to open the “More Font Options” dialog box.

3. Click either “Superscript” or “Subscript.”

Microsoft Word Online ribbon
You can choose superscript and subscript formatting in Word Online from the “More Font Options” dialog box.

How to undo a superscript or subscript in Word

If you want to revert superscript or subscript text back to normal, just do the following on a PC or Mac:

1. Select the text that’s formatted as superscript or subscript.

2. Press Ctrl + Spacebar.

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What is Cortana? A guide to Microsoft’s virtual assistant, and how you can use it to improve your productivity

Cortana on background
Microsoft’s Cortana assistant can handle a wide range of tasks on compatible devices and apps.

  • Cortana is Microsoft’s virtual assistant available for use across various devices and Microsoft 365’s suite of services and products.
  • To use Cortana, you must have the AI-powered assistant enabled through your Microsoft account and on relevant devices and services before saying the wake phrase “Hey Cortana,” followed by a prompt.
  • Cortana’s current iteration is geared towards productivity, focusing predominantly on saving you time and increasing your focus with tools like Briefing emails and Play My Emails.
  • Visit Insider’s Tech Reference library for more stories.

Microsoft’s Cortana is a cloud-based personal assistant that operates outside the realm of standard voice-enabled AI.

Cortana doesn’t just understand voice commands and carry out tasks but is integrated for use across Microsoft’s 365 suite of products and all Windows 10 operating systems, version 2004 and later.

If you or your team rely on Microsoft 365, here’s everything you need to know about how to harness Cortana to improve your productivity.

What is Cortana?

First launched in 2014, this virtual voice assistant’s name and concept were inspired by a 26th-century artificial intelligence character of the same name from the popular “Halo” video game series. Designed to integrate with the Windows Phone – and by 2015, Windows 10 PCs – Cortana’s capabilities included organizing and managing your daily meetings, reminders, and more alongside traditional web searches – all through typed text or voice prompts.

Everything you turned to Cortana for was then stored in a virtual “Notebook,” an approach to the virtual assistant that was based on the work of actual human assistants who spoke to Microsoft during Cortana’s development process, according to a 2014 Verge report.

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Cortana is integrated across Microsoft 365 products to keep your work and life synced.

From there, Cortana’s presence grew as Microsoft integrated it everywhere from Xbox and smart speakers to Apple and Android apps and third-party skills for Fitbit, Spotify, and more. But in the years since its launch, Microsoft users’ needs have changed, and the company’s vision for its digital assistant has evolved along with it.

What can Cortana do?

Nowadays, Cortana’s focus puts it in a different space than other voice-enabled AI assistants. Cortana primarily connects Microsoft 365 users to every element of their product suites and helps you track, organize, and manage your daily work.

Still available on Windows 10 and client applications like Outlook for iOS and Android, users can now go hands- and worry-free when it comes to managing their personal and professional work.

Included with any Microsoft 365 price plan, you can use Cortana with Windows 10 computers, the Edge browser, and Bing search engine; apps like Word, PowerPoint, and OneNote; email and calendar services Outlook and Exchange; as well as file services like OneDrive and Forms; and finally, social and meeting products like Teams and Yammer.

With Cortana enabled, using the assistant’s waking phrase followed by a command prompt can open apps, fetch the news and weather, add to your lists in Microsoft To-Do, schedule calendar event reminders, locate a file in OneDrive, join meetings, or navigate through presentations in Teams.

Voice assistant on phone

But Cortana can go one step further with personalized and interactive tools like Briefings and Play My Emails, both designed to ensure you’re at your most productive each day.

  • Briefing emails: Set up through Outlook, these briefs are sent within two hours of your workday to help you stay on top of the day ahead of you. Expect notes about outstanding commitments, requests, and follow-ups that you may have forgotten, documents relevant to the day’s meetings so you can review before you attend, and suggested focus times to help you get the most out of your unscheduled hours.
  • Play My Emails: If you need to go hands-free, this Outlook Cortana feature reads out your emails, so you don’t have to slow down to keep up. Best used with Bluetooth-enabled wireless or wired audio devices like headphones or your car audio, you can use simple voice commands for a touch-free inbox search and response experience.

How does Cortana work?

Regardless of the device, service, or program you’re using Cortana in, the Microsoft voice assistant helps users quickly get information using typed or spoken queries that connect you with other people, your work, and your plans. And with a stricter focus on assisting you with Microsoft products, Cortana can work more like an actual assistant than ever before.

While signed in to your Microsoft account and with the app or service you’re using open, just say “Cortana” or “Hey Cortana.” Cortana then responds to your requests and queries before completing relevant tasks. Simultaneously, it’s collecting certain data about you, such as your searches, calendar, contacts, and location, to help make future experiences with Cortana more personalized.

There are several ways you can prompt Cortana once enabled. These include clicking or tapping the microphone icon in Cortana-integrated products and services, executing the keyboard command “Shift + Windows Key + C,” or by saying “Hey Cortana,” followed by a vocal command. If you haven’t enabled Cortana on your PC, you’ll need to do so.

Cortana command prompts

Once Cortana is activated, you can use it for just about anything. Commands span basic requests about the weather, making calls and sending emails or messages, scheduling meetings, reminders, and alarms, as well as updating your device settings.

Cortana 8
Cortana keeps track of your past commands in one easy to read scrolling chat window.

But you can also use it for more complex things like math, translations, and definitions; food and travel recommendations; music and entertainment app control; personal health and fitness updates; technical support for connected devices; and fun or factual conversation.

Here are a few common prompts you can try:

  • “What’s the weather like?”
  • “Go to / Open [app name / website].”
  • “What’s [percentage] of [dollar amount]?”
  • “Where is my package?”
  • “Find photos from [date / time].”
  • “Find restaurants near me.”
  • “What is this song?”
  • “What was my step count yesterday?”
  • “Turn on/off Bluetooth.”
  • “Set an alarm for [date and time].”
  • “When is my [event name]?”
  • “Send email to (contact): (message).”
  • “Show me public transportation directions to [location / address].”
  • “Track flight [flight number].”
  • “Call (contact) at home/work.”
  • “Who’s my next meeting with?”
  • “How do I change default apps?”

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How to insert a checkbox in Word that readers can print out or check off on their computer

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Adding checkboxes in Microsoft Word is a great way to make surveys, tests, and more.

  • You can insert a checkbox in a Word document in 2 ways, depending on how you want it to be used.
  • If you want to print empty checkboxes that people can fill in real life, use Word’s “Home” tab.
  • By enabling Word’s Developer ribbon, you can add functional checkboxes that can be filled on a computer.
  • Visit Insider’s Tech Reference library for more stories.

We live in a world of checklists and checkboxes, so it stands to reason you might sometimes want to include checkboxes in documents you create.

There are two different kinds of checkboxes you can create in Microsoft Word: decorative ones for printed documents (that can be checked off in real life with a pen or pencil), and functional checkboxes that users can check with a mouse click if they’re viewing the document on a computer.

How to insert a checkbox in Word for printed documents

1. Position the cursor where you want to place the checkbox in your Word document.

2. In the ribbon at the top of the screen, make sure you’re on the “Home” tab and then click the down-arrow beside the Bullets button.

3. In the drop-down menu, click “Define New Bullet.”

How_to_insert_a_checkbox_in_Word 1
Click the arrow to display the drop-down menu and then choose to define a new bullet.

4. Click “Symbol.”

5. In the Symbol dialog box, find a symbol that looks like a checkbox. There are a number of options to choose from, but here’s a good choice: In the “Font” drop-down, choose “Wingdings 2” and then in the “Character code” field, enter “163.” If you like this option, click “OK.”

How_to_insert_a_checkbox_in_Word 2
Find a checkbox style you like – many people use character 163 in Wingdings 2, but there are many other similar options.

6. Click “OK” again to close the other open window.

7. The checkbox will now be added to your document.

To add more checkboxes, just use the Bullet button and it’ll be inserted automatically (to get your usual bullet back, click the down-arrow next to the Bullet button and choose the symbol you prefer). In the future, you can choose either the usual bullet or the checkbox from the menu without needing to select it from the “Define New Bullet” dialog box.

How_to_insert_a_checkbox_in_Word 3
You can get back to the checkbox symbol from the Bullets menu.

How to insert a checkbox in Word for electronic documents

If you want a “clickable” checkbox in electronic documents, you’ll need to enable the Developer ribbon in Options. You’ll only need to do that once, and then you can add a functional checkbox anytime you need it.

1. In the ribbon at the top of Word, click the “File” tab and then click “Options.”

How_to_insert_a_checkbox_in_Word 4
Open “Word Options” from the “File” tab of the ribbon.

2. In the Word “Options” dialog box, click “Customize Ribbon” in the navigation pane on the left.

3. In the “Customize the Ribbon” section on the right, choose “Main Tabs” from the drop-down menu and then click the checkbox for “Developer” in the list.

How_to_insert_a_checkbox_in_Word 5
Enable the “Developer” options so it appears as a tab in the ribbon.

4. Click “OK” to close Word Options.

5. In the ribbon, click the new “Developer” tab.

6. In the “Controls” section, click the checkbox icon. You should see it appear in the document. It’s clickable – you can make it appear checked or unchecked by clicking.

How_to_insert_a_checkbox_in_Word 6
You can now add clickable checkboxes to your documents.

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How to remove a section break in Word and reformat the layout of your document

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You can remove section breaks in Word by deleting their special symbols.

In Microsoft Word, you can insert section breaks to divide your document into sections and apply formatting to specific blocks of text. For example, you can have a section with different margin sizes, sections with different headers and footers, and more. Section breaks differ from page breaks, which move the content after a page break to the beginning of the next page.

Below, you’ll find step-by-step instructions for how to remove a section break in Word on Windows and Mac Office programs. When you delete a section break, the text before and after the break combines into one section, which takes on the formatting of the latter section.

Here’s how to remove section breaks from your Word document.

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How to use Track Changes in Word to effectively collaborate on a document

teacher student in classroom on laptop typing
Microsoft Word’s Track Changes feature makes it easy to collaboratively edit documents.

  • You can use Track Changes in Word to record every edit made in a document, either by yourself or others.
  • Word’s Track Changes feature lets users suggest changes, leave comments, and more.
  • To turn on Track Changes, select it from the “Review” tab.
  • Visit Insider’s Tech Reference library for more stories.

Track Changes is a feature built into Microsoft Word that keeps track of all the edits made to your document and lets you make comments. When Track Changes is turned on, the edit you make are highlighted, appearing in different colors or styles to separate them from the original text.

This is particularly useful for documents with multiple authors or editors, who can review and approve (or reject) each other’s changes.

How to turn on Track Changes in Microsoft Word

To turn Track Changes on, click on the “Review” tab, then click on the icon above “Track Changes.” To turn Track Changes off, just click this icon again. You can also toggle Track Changes on and off by clicking on the “Track Changes” menu arrow and then clicking “Track Changes” in the list.

Track_changes_in_Word_ _1
Track Changes can be toggled on and off in the “Review” tab.

When Track Changes is on, you can leave changes in the document simply by typing or editing as you would normally. The changes will be formatted differently than the rest of the document, and will contain a mark in the margin to indicate that a change has been made.

For example, if you delete a paragraph with Track Changes on, the paragraph you deleted will remain visible, but will appear in red font with strike-throughs so you don’t confuse it with the remaining text.

Track_changes_in_Word_ _2
Text you’ve edited or deleted will appear in a different color and format than the rest of the document.

How to make and remove Track Changes comments

To make comments in the document without adding to the text, use your mouse to highlight the text you want to comment on, and then click “New Comment” in the “Review” tab. A bubble will appear in the margin of the document, containing your name and a color assigned to you. Once the comment bubble appears, type your comment.

To reply to a comment, just click “Reply” on the comment you want to respond to, and type your response. You can click anywhere outside of the comment bubble when you’re finished.

Track_changes_in_Word_ _3
Each of your comments in the document will be the same color, allowing you to differentiate between your own comments and someone else’s.

There are two ways to remove a comment. Click on the comment you want to remove. If you want to keep the comment in the document for the time being, but want to indicate that it’s already been addressed, click “Resolve” in the comment bubble. The comment will still be visible in the document’s margin, but will now appear grayed out, distinguishing it from other comments.

If you want to remove a comment completely, leaving no trace of it in the document, click on the comment and then click the icon above “Delete” in the “Review” tab. It’s located right next to the “New Comment” icon.

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When a comment has been resolved, it’ll appear slightly grayed out.

How to accept or reject changes

After changes have been made to your document, you can either accept or reject the changes. To do this, right-click on the part of the document that’s been changed. In the menu that appears, click on “Accept” if you want to keep the change, or “Reject” if you want to reject it.

The appearance of the section may change depending on your choice, but it will be consistent with the rest of the document once you’re finished working and turn Track Changes off.

Track_changes_in_Word_ _4
You can accept or reject a change by right-clicking on it and choosing the preferred option in the menu that appears.

How to hide all the changes and comments

You can control which changes and comments you see by adjusting the markup options.

In the “Review” tab, next to “Track Changes,” there’s a drop-down menu with four options that show different levels of changes made to the document.

  • “All Markup” will show all changes and comments that have been made since Track Changes was turned on.
  • “Simple Markup” will show a simplified version of changes and commentary, represented by notes in the document’s margins rather than visible formatting.
  • “No Markup” will hide all change markings and comments but retain the changes.
  • “Original” will show the document as it originally appeared before Track Changes was turned on.
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The markup options allow you to view all changes, simplified changes, no changes, or the document’s original format.

You can also customize the types of changes you see by clicking on “Show Markup.” This will open a menu with checkmarks next to the various options. If an option is checked, it’ll be included in the markup. To check or uncheck an option, simply click on it.

This allows you to customize which changes are visible to you, including specific users’ comments and the visual appearance of the comment bubbles (or “balloons,” as they’re called in the list).

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The “Show Markup” menu lets you customize what changes you see.

How to use the reviewing pane

If you want to review all the changes made to the document in sequence, you can do so using the Reviewing Pane. Next to the Track Changes button, click “Reviewing Pane.” If you want the pane to appear on the side of your screen, click on the “Vertical” option; if you prefer it at the bottom of your screen, click on the “Horizontal” option.

Whichever your preference, the Reviewing Pane will appear, containing all changes and comments made on the document. The total number of changes will also appear at the top of the Reviewing Pane. To close the Reviewing Pane, just click “Reviewing Pane” again.

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The Reviewing Pane shows you all of the changes and comments made on the document, so you can scroll through them in sequence.

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How to insert a blank page in Word and keep your document’s formatting intact

woman typing on laptop
You can add a blank page or a page break in Microsoft Word.

  • You can add a blank page into a Word document by clicking the Blank Page option in the Insert menu.
  • Using this option will keep your Word document’s formatting intact.
  • You can also insert a new page break in a Microsoft Word document to add space between sections.
  • Visit Insider’s Tech Reference library for more stories.

Microsoft Word allows you to insert blank pages between existing pages with just a few clicks.

It’s a helpful feature when you’re working on long documents or presentations, because it seamlessly inserts a blank page without disrupting the format of the existing content.

Page breaks are another option for adding space between sections. This formatting tool moves the content after a page break to the beginning of the next page.

If you want to add or insert a new blank page into your existing Word document, here are two ways to do it.

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How to double space in Microsoft Word on different versions of the word processor

Someone typing Word document
There are several ways to double space in both the newer and older versions of Word.

  • You can double space in Word for an entire document or selected paragraphs and increase the amount of space between your lines of text.
  • To double space in newer versions of Word, click on the Design tab and set your Paragraph Spacing to 2.0.
  • In older versions of Word, including Word 2007-2010, you will need to go to the Styles section of the Home tab and in the Formatting menu click Double Space.
  • Visit Insider’s Tech Reference library for more stories.

Whether you’ve been asked to double space a Word document or prefer to read double space documents, this formatting can be applied to an entire Word document or selected sections with just a few clicks.

Double spacing increases the amount of space between lines of text and can be helpful to a teacher or editor in marking the document or adding comments. Double spacing a Word document will differ depending on which version of Word you have.

Here are the steps for newer versions of Word and for Office 2007-2010.

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15 Microsoft Word tips and tricks that will help any user work more efficiently

man using keyboard on laptop computer
Microsoft Word has many useful features you might not know about.

  • Microsoft Word is filled with little-known tips and tricks that allow for more efficient work. 
  • Some tricks, like “Focus” mode and quick translations, make writing and editing a breeze.
  • Other features, like a built-in Resume Assistant and a document-signing tool, can aid on professional documents.
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It’s easy to take Microsoft Word for granted, despite its reputation as an easy-to-use word processor. 

However, even everyday Word users might not realize how powerful the app is, or how many features it has beyond the simple editing commands we all know.

Microsoft Word tips and tricks

Taking time to explore Word’s more obscure corners can make the program even more useful for you. If you start using these tricks often, you might start to wonder how you ever went without them.

Here are 15 of our favorite Microsoft Word tips and tricks, all of which can save you time and energy while you work.

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