How to share your Google Calendar with others to make scheduling easier

google calendar
Though Google Calendar has an app, you’ll have to use a computer to share your calendar with others.

  • To share a Google Calendar, head to the website’s “Settings and sharing” menu.
  • You can copy and paste a sharable link to your Google Calendar, or share it directly via email.
  • If you want to share a Google Calendar with someone without a Google account, you need to make it public.
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If you’re trying to arrange a meeting with someone, finding a spot that fits in both your schedules can be tricky.

That’s where calendar sharing comes in. If you use Google Calendar, you can share your calendar so anyone can see your exact schedule.

Here’s how to share your Google Calendar with others to help optimize your scheduling process.

How to share your Google Calendar with others

1. Open your calendar on your computer by going to calendar.google.com. The mobile app doesn’t let you share, so you’ll need to use a computer.

2. Find the calendar you want to share on the left side of the screen. If necessary, expand the My Calendars section to view all of your existing calendars.

3. Click on the three vertical dots next to the calendar you’d like to share and select Settings and sharing.

Screen Shot 2019 02 21 at 1.43.07 PM
Click “Settings and sharing” under the three dot dropdown next to the calendar you want to share.

4. First, check that the time zone is set correctly on this page. This will make sure that anyone you send the calendar to will see all your events at the right time.

5. Scroll down. If you want to share the calendar with people who don’t have Google accounts, click the checkmark next Make available to public. Just note that this makes the calendar available to anyone who has the link, not just people you share with.

share google calendar
Check the time zone and set the calendar public if you need to.

6. Scroll down to Share with specific people and click Add people.

7. A pop-up will appear and you’ll be prompted to enter your contact’s email address (or several, if you’re sending to a group of people).

8. Once you’ve added all of the email addresses you want to share your calendar with, click on the drop-down menu next to each name and select the appropriate choice. Those are ordered according to how much (or how little) control and access they give the person you’re sharing the calendar with, including:

  • See only free/busy (hide details)
  • See all event details
  • Make changes to events
  • Make changes and manage sharing
Screen Shot 2019 02 21 at 1.49.38 PM
Choose sharing permissions for specific people.

9. Click Send.

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How to share a Google Doc to collaborate and edit documents with others

coworkers working at desktop computer together in office
It’s easy to share a Google Doc with only a few clicks.

  • You can share a Google Doc via email or URL link.
  • To share a Google Doc, open the document and click the blue “Share” button in the top-right corner.
  • You can also customize editing permissions so users can view, comment, or edit.
  • This story is a part of Insider’s Guide to Google Drive.

Google Docs is one of the handiest online tools because the platform makes it easy to collaborate on projects and share them with coworkers or classmates. Once a Google Doc has been shared by its creator, multiple people can work simultaneously, allowing for real-time additions, edits, and updates.

And unlike the Microsoft Word desktop app, Google Docs lives on the internet, so you don’t have to worry about manually saving your work, or losing your work due to a computer crash.

You can share a Google Doc via email or shareable link, and adjust everyone’s editing permissions on the document – here’s how.

How to share a Google Doc

1. Go to docs.google.com and sign into your account.

2. Either create a new document by clicking the colorful plus sign +New in the top-left corner, or find an existing document from your Google Drive.

Google Drive homepage
Click “New” to create a new document or “My Drive” to select a document from your Drive.

3. Open your document and click the blue Share button in the top-right corner.

Google Doc document open
Click the “Share” button.

4. In the pop-up, under Share with people and groups, you can type in the email addresses of everyone you’d like to send your folder to. If someone is part of your organization, you can type in just their name and their email address will auto-populate.

Google Doc sharing pop-up
Type in the email addresses of your recipients.

Make sure to choose editing permissions – click the Editor drop-down and select Viewer, Commenter, or Editor. If you want each person to be individually notified, click the checkbox next to Notify people, type in a message if you want, and hit Send.

Google Doc Sharing pop-up editing permissions
Choose an editing permission in the drop-down, click “Notify people,” type a message, and hit “Send.”

If you don’t want to share the folder via email, you can also copy and paste a URL link. Click Get link in the box beneath Share with people and groups. The box will expand to show a link and editing permissions – make sure you grant access as necessary.

Google Doc sharing  pop-up get link section
In the “Get link” section, choose users’ editing permissions.

Once you’ve changed your permissions, click Copy link to copy it to your clipboard. Then paste the link in a text, email, messaging app, or other platform to share your folder.

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