4. Navigate to Download. A sub-menu with a list of available document file types will appear. Select the file type you prefer to download.
How to download a Google Doc using Google Drive
You can also download a Google Doc through the Google Drive interface. Google Drive, unlike Google Docs, will let you select and download multiple files at once. The document will download in the Microsoft Word file format (.docx).
Google Docs offers features that are essential for creating memos, tailoring resumes, and editing essays. A useful tool to help edit your documents is the strikethrough function, which places a line through selected text. This allows the person who’s editing the document to show what information should be deleted before it’s published, or it can be used stylistically to show a change of thought while writing.
How to add a strikethrough on the Google Docs website
1. Open Google Docs in a browser and create a new document or select an existing one.
2. Highlight the text you want to strike through.
3. Click Format, on the menu bar at the top of the page.
4. Hover over Text to reveal another dropdown menu.
5. Select Strikethrough to add a line through the highlighted text.
How to add a strikethrough on the Google Docs mobile app
1. Open the Google Docs app on your phone or tablet and select a document.
2. Tap the Pen icon at the bottom of the screen to start editing.
3. Double-tap to highlight a word or drag the cursor to select multiple words.
4. Tap the Font icon (an A with lines next to it) in the menu at the top of the screen.
5. In the Text tab, tap the S icon to perform a strikethrough.
Anyone who has had to write an English paper has heard of MLA format. MLA – short for Modern Library Association – is a standardized method for writing academic papers. It lays down specific rules for what the page should look like, which font you use, how you cite your sources, and more.
If you’re writing a paper in MLA format, consider using Google Docs. It lets you customize your documents in dozens of ways, making it a great choice for MLA writing.
Here’s how to set up MLA format in Google Docs, either manually or with a template.
How to set up MLA format in Google Docs
MLA format has a variety of different rules and guidelines. Here are the most important ones, along with tips on how to follow those rules in Google Docs.
The font needs to be size 12, and written in a “readable” font.
Contrary to popular belief, MLA doesn’t require you to use Times New Roman, just a “readable” or “legible” font. That said, Times New Roman is a great choice for this, and comes installed in Google Docs by default.
You can find it in the font menu at the top of the screen, and you can change the font size with the menu next to it.
Every page needs to have one-inch margins on all sides.
You probably don’t need to worry about this one – new Google Docs documents have one-inch margins by default.
The paper’s title should be centered one line above your first paragraph.
Google Docs has four alignment options, which you can find in the toolbar above your document. Click the second option – Center align – to move your cursor to the center of the screen.
Your full name, your instructor’s name, the name of the class, and the current date should be written in the top-left corner of the first page, each on a separate line.
Left align is the default alignment setting, so you shouldn’t have to do anything special to write in the top-left. But if you’ve changed the alignment, you can change it back using the alignment options in the toolbar.
Body paragraphs all begin with a half-inch indent.
Google Docs has a feature that lets you automatically indent paragraphs – but it’s probably easier to just hit the Tab key on your keyboard at the start of every paragraph.
Your paper should end with a Works Cited page, and each entry should be written with a hanging indent.
Once you’ve finished writing your paper and want to move onto the Works Cited, make sure to create a new page. The Works Cited needs to be on its own page (or pages, depending on the length).
The words Works Cited should be centered on the very first line of the page. You can center the words using the alignment options mentioned above.
Dark mode is a popular interface option that presents bright text on a dark background. While it doesn’t necessarily ease the strain on your eyes, it can prove more comfortable and attractive than dark text on a bright background, especially when using a device in a dark room. Here’s how to enable dark mode in Google Docs.
How to turn on dark mode in Google Docs on iPhone or iPad
Follow these steps to turn on Dark Mode in Google Docs on an iPhone or iPad.
1. Open the Google Docs app.
2. Tap the Options menu, which is represented by three horizontal lines in the upper-left corner of the app.
3. Select Settings.
4. Tap Theme.
5. Choose Dark.
Google Docs will switch to dark mode immediately.
How to turn on dark mode in Google Docs on Android
These steps will turn on Dark Mode in Google Docs on an Android phone or tablet.
1. Open the Google Docs app.
2. Tap the Options menu. It’s represented by three horizontal lines in the upper left hand corner of the app.
3. Select Settings.
4. Tap Choose Theme and select Dark.
Google Docs will switch to dark mode immediately.
How to turn on dark mode in Google Docs on a computer
Google Docs does not offer a built-in dark mode on a computer. However, you can enable dark mode with a third-party extension. The instructions below apply to Google Docs in the Chrome web browser.
There are a lot of resources at your disposal when you need to create a résumé. You can use the templates that accompany Microsoft Word, for example, or try one of the many free or paid résumé builders online.
If you frequently use Google Docs, though, the simplest solution might simply be to make your résumé there. Google includes five résumé templates in Google Docs – here’s how to use them.
There are five résumé templates in Google Docs offering a broad variety of résumé styles. Here is how to choose a résumé template and make a résumé in Google Docs.
How to use the Google Docs résumé template on a computer
1. Open Google Docs in a web browser and make sure you are logged into your Google account.
2. On the Google Docs home page, click Template gallery in the top-right corner, to the right of Start a new document.
3. Browse for the row marked Resumes. Here you’ll find five résumé formats. You can see what each one likes in thumbnail form. To get a closer look at the résumé (or just start working), click the résumé.
When you select a résumé template, Google Docs makes a copy of the template and opens it as a new document titled Resume. You can now personalize it by editing the document as you would edit any document. Be careful to keep the template’s formatting intact, though.The easiest way to do that is to work on one small block of text at a time – you can select a small block of text and replace it with your own personalized copy. If you accidentally select too much text and wipe out some of the template’s unique formatting, just click the Undo button in the toolbar.
How to use the Google Docs résumé template on a mobile device
It’s a lot more convenient to create a résumé on a computer – the screen is bigger and it’s easier to enter a lot of text. But if you want or need to work on a mobile device, Google makes that easy to do.
1. Start the Google Docs app on your phone or tablet.
2. Tap the New Document button (it looks like a plus sign).
3. In the pop-up, tap Choose template.
4. Browse for the row marked Resumes. Here you’ll find the same five résumé formats that are available in a browser on the computer. When you find the one you want, tap it.
Google Docs makes a copy of the résumé template and opens it as a new document titled Resume. You can now start editing and personalizing it.
PDFs can be useful, but if you don’t own the file and need to make changes to it, that presents a problem. So converting it to a Google Doc can be a useful option. Just be aware that converting it can cause formatting issues – though converting it to a Word document first can help minimize those.
With that in mind, here’s what you need to know.
How to convert a PDF to a Google Doc without formatting
2. Drag your PDF onto the Drive page to upload it. Or click the New button in the top-left corner of your Drive and choose File Upload and then select your PDF to upload.
3. Once uploaded, right-click the file and select Open with followed by Google Docs.
It may take a few minutes for the PDF to convert to a Google Doc. Once it does, it will appear in your main Drive file area.
How to convert a PDF to a Google Doc with formatting
Microsoft Word is more accurate than Google Docs at preserving your PDF’s formatting. The catch here, of course, is that you’d have to have access to Word for this to be an option. And although there is a free version available online, this method doesn’t work with it.
1. Open the MicrosoftWord desktop application.
2. Select Open and then choose the PDF you want to convert.
3. A pop-up message will then appear. Hit Ok to let it convert the PDF to a document. Once converted, the document will open in Word.
4. Choose File, Save as, and then select Word document. You may have to hit Enable editing to get this done.
5. Open your Google Drive.
6. Right-click in the folder you want to save your document to, then choose Upload files.
7. Choose your Word document and hit Open.
8. Once the file has been added to your Google Drive, right-click it and choose Open with followed by Google Docs.
Voice typing is a helpful accessibility tool that’s available on Google Docs and in Google Slides speaker notes. It’s a feature that’s only available in Chrome browsers, and some aspects (like voice commands for editing, formatting, and punctuation) are only available in certain languages.
2. On the toolbar, click Tools, then Voice typing.
3. When you’re ready to start voice typing, click the microphone icon in the left margin.
4. Speak clearly, using a typical volume and pace (not too loud or soft, and not too fast or slow).
5. When you’re finished, click the microphone icon again.
How to use voice commands
There are a variety of voice commands that you can use to edit and format your document when voice typing. Here are a few basic ones to know.
To select text: Say phrases like “select [word or phrase],” “select all,” or “select line.”
To format text: Say phrases like “bold,” “italicize,” or “underline.” There are also commands for font size (“decrease font size,” “increase font size”), alignment (“align center,” “align justified,” “align left,” “align right”), and more.
To edit your document: Say phrases like “copy,” “cut,” “paste,” “insert header,” or “insert page break.”
How to edit voice typing in Google Docs
If you need to correct a mistake while voice typing, move your cursor to where the mistake is located and add in any text you may have forgotten by speaking. You can also highlight any mistakes and speak to type over them.
If there are any words or phrases underlined in gray that are incorrect, right-click to see a list of suggestions from Google Docs.
Say “delete” to delete the word right before the cursor.
Google Docs can be a useful tool when you need to share documents with other people. And it has a built-in feature you can use to add your signature to documents. But you’ll find more security if you use an add-on that has encryption and authentication measures.
With that in mind, here’s what you need to know to add your signature to Google Docs using either the built-in feature or an add-on.
Electronic signature vs. digital signature
Although they sound similar, there is a significant difference between an electronic signature, or e-signature, and a digital one.
Digital signatures are required to use certain algorithms to generate signatures and can be used as evidence for third parties. So they’re secure, due to encryption and authentication standards, and legally enforceable.
Electronic signatures, on the other hand, don’t look like actual signatures but are still used to signify an intent to sign. They can be anything that is supposed to represent the person signing, including a symbol or an electronic sound. Electronic signatures are legally binding, but because they lack the encryption required for digital signatures, they are less secure and can be more easily forged.
How to add electronic signature in Google Docs using drawing tool
Be aware that this method creates an electronic signature, not a digital one.
1. Open the Google Doc and place the cursor in the area that requires a signature.
2. Click Insert in the top toolbar.
3. Choose Drawing and then + New. The drawing tool will then pop up over the Google Doc.
4. Click the down-caret next to the line tool, which looks like a line with two points at each end.
5. Choose Scribble.
6. Create your signature by clicking into the draw box and dragging the cursor.
7. Click Save and Close to add your signature to the Google Doc.
How to add digital signature in Google Docs using third-party add-ons
You can also add a digital signature to your Google Doc with a third-party add-on, like:
DocuSign: This creates a digital signature for your documents, meaning it uses encryption and is legally binding. For free accounts, you can request up to three signatures before a paid account would become necessary.
HelloSign: This works similar to the draw tool in Google Docs, but with the benefit of the authentication and encryption of a digital signature. You can get up to three signature requests per month through the free plan, but those wanting a plan suited to multiple users can opt for a paid version.
PandaDoc: Signatures through this add-on are encrypted and legally compliant, and PandaDoc offers HIPPA and GDPR compliance options. The free version of this add-on offers unlimited signatures, though there are paid options to access features like templates, document analytics, and custom branding tools.
Here’s how to install an add-on and insert a signature from it:
1. Go into your Google Doc’s top toolbar and select Add-ons, followed by Get Add-ons.
2. Use the search bar in the pop-up to find your desired add-on and click to select it.
3. Select Install.
4. You may be asked to link your Google account, and give permission to the add-on to access your Google account – if so, connect it and give the add-on permission to access your account.
5. Once installed, you’ll see a confirmation message. Hit Done and close out the add-on pop-up window.
6. The add-on should appear in the right sidebar. If not, refresh the page. Then click to open the signature add-on in the sidebar.
7. Sign into your account associated with your add-on of choice, or create one, as directed.
8. Follow the prompts to sign your document and add other signer or recipient information.
Every one of us needs some help with our writing, which is why many people turn to spelling and grammar checkers. Microsoft has spent years honing the tools built into Microsoft Office, but what if you use Google Docs? A popular option is Grammarly, a free spelling and grammar checker that integrates into your browser and can correct your work everywhere you type online, including Google Docs.
Even though Grammarly for Google Docs is still in beta mode, it’s easy to install and start using. It works in all common browsers, including Chrome, Safari, Firefox, and Edge – but the fullest experience with advanced suggestions are only available in Chrome.
How to install Grammarly for Google Chrome
1. Start Google Chrome and, if you haven’t already installed the Grammarly for Chrome extension, go to the Grammarly for Chrome page and click Add to Chrome.
2. Confirm you want to install the extension by clicking Add extension.
3. The Grammarly web page should open. Log in to your Grammarly account or create a new free account.
4. Go to Google Docs in your browser and open a document. You should see the Grammarly icon (an arrow that curves into the shape of the letter G) or the total number of suggested edits in the document in the lower-right margin of the page. Click it to open the Grammarly sidebar.
How to enable Grammarly in Google Docs
Once you have installed the Grammarly extension, you should be able to use it in Google Docs. If you don’t see the Grammarly icon or the number of suggested edits, Grammarly might be disabled. To check:
1. Click the Extension icon in the toolbar at the top of the browser.
2. In the drop-down, click Grammarly.
3. Make sure Check for writing suggestions on Google Docs is turned on. The button should be swiped to the right.
How to use Grammarly sidebar in Google Docs
To start using Grammarly in Google Docs, open a Google Doc (or create a new document).
There are two ways to review the suggested edits:
You should be able to see suggested edits in the document by looking for text with a red underline. You can hover your cursor over the red underlined text to see suggestions, and accept or reject them one by one.
You can review your edits in the Grammarly sidebar. To do that, click the Grammarly icon in the lower-right margin of the page to tell Grammarly to display the number of suggested edits in the document. If you already see the number of suggested edits, click that number. The sidebar should appear and display all the suggested edits in a list. You can now work your way through the list, one item at a time, accepting or rejecting edits as you go. To accept a change, click the item you want to use. You can reject a suggestion by clicking the Dismiss icon shaped like a trashcan. To see additional context and details about the grammar rules behind a suggestion, click Learn more.
One advantage of using the sidebar is that it’s easy to see at a glance how well your document scores in four categories Grammarly uses to assess your document: Correctness, Clarity, Engagement and Delivery. At the top of the sidebar you can see a fuel gauge score for each.
How to set goals on Grammarly in Google Docs
While Grammarly is a powerful tool for ensuring your spelling and grammar are correct, many people also rely on Grammarly to ensure their tone and presentation matches the document’s intended audience. Grammarly can customize the suggestions it gives you based on how you set your document’s goals. Here’s how to use it:
1. If necessary, click the suggested edit counter at the bottom of the document to open the Grammarly sidebar.
2. Atop the sidebar, click the Adjust Goals button, which looks like an archery target.
3. In the Set goals window, choose the settings you want for this document. You can pick the audience, level of formality, tone and intent. If you’re a premium subscriber, you can also choose the domain, such as academic, business, creative, and so on.
4. When you’re finished, click Done.
You might now see the number of suggested edits change; the specific suggestions will vary depending on what document settings you choose. Grammarly will have a different suggestion for word choice, for example, depending on whether you’re trying to appeal to a general audience or experts in this field.
The modern world is fueled by a never-ending array of tasks and to-do lists, and for good reason; there’s nothing like a checkbox to help you (or others) stay on track. If you need to create a document with entries that can be “checked off” to indicate status or completion, Google Docs can help – it’s easy to add checkboxes to any document, whether you’re using Google Docs on a computer or mobile device.
How to add a checkbox in Google Docs on a computer
1. Go to Google Docs in a web browser and create a new document or open an existing one.
2. Create the text that you want to add checkboxes to. For example, if you want to make a checklist, create a list of items on the page, and then select them.
3. Find the Bulleted list button in the toolbar and click the dropdown menu. In the bulleted list options, choose the hollow squares, which is usually the top-right selection.
The selected items should now be preceded by checkboxes. Anyone with permission to edit this document can click a checkbox which adds a checkmark and strikes through the accompanying text.
How to add a checkbox in Google Docs on a mobile device
You can add checkboxes in the Google Docs apps for Android and iOS just as easily.
1. Start the Google Docs app and open the document you want to create the checkboxes in.
2. Enter the text that will appear in your list and then select it. To do that, tap and hold, then drag the selection bar to include all the text you want selected.
3. Tap the Bulleted list button in the toolbar above the keyboard. The text will be bulleted, but the toolbar will expand to show the Checkbox button.
4. In the toolbar, tap the Checkbox button, which displays as two checkmarks in a list.