How to share your Google Calendar with others to make scheduling easier

google calendar
Though Google Calendar has an app, you’ll have to use a computer to share your calendar with others.

  • To share a Google Calendar, head to the website’s “Settings and sharing” menu.
  • You can copy and paste a sharable link to your Google Calendar, or share it directly via email.
  • If you want to share a Google Calendar with someone without a Google account, you need to make it public.
  • Visit Insider’s Tech Reference library for more stories.

If you’re trying to arrange a meeting with someone, finding a spot that fits in both your schedules can be tricky.

That’s where calendar sharing comes in. If you use Google Calendar, you can share your calendar so anyone can see your exact schedule.

Here’s how to share your Google Calendar with others to help optimize your scheduling process.

How to share your Google Calendar with others

1. Open your calendar on your computer by going to calendar.google.com. The mobile app doesn’t let you share, so you’ll need to use a computer.

2. Find the calendar you want to share on the left side of the screen. If necessary, expand the My Calendars section to view all of your existing calendars.

3. Click on the three vertical dots next to the calendar you’d like to share and select Settings and sharing.

Screen Shot 2019 02 21 at 1.43.07 PM
Click “Settings and sharing” under the three dot dropdown next to the calendar you want to share.

4. First, check that the time zone is set correctly on this page. This will make sure that anyone you send the calendar to will see all your events at the right time.

5. Scroll down. If you want to share the calendar with people who don’t have Google accounts, click the checkmark next Make available to public. Just note that this makes the calendar available to anyone who has the link, not just people you share with.

share google calendar
Check the time zone and set the calendar public if you need to.

6. Scroll down to Share with specific people and click Add people.

7. A pop-up will appear and you’ll be prompted to enter your contact’s email address (or several, if you’re sending to a group of people).

8. Once you’ve added all of the email addresses you want to share your calendar with, click on the drop-down menu next to each name and select the appropriate choice. Those are ordered according to how much (or how little) control and access they give the person you’re sharing the calendar with, including:

  • See only free/busy (hide details)
  • See all event details
  • Make changes to events
  • Make changes and manage sharing
Screen Shot 2019 02 21 at 1.49.38 PM
Choose sharing permissions for specific people.

9. Click Send.

How to create a new Google Calendar in 5 simple stepsHow to subscribe to a Google Calendar or share your calendar with someone, so you can see each other’s schedulesHow to change the colors on your Google Calendar to differentiate your events and calendarsHow to sync a Google Calendar with your iPhone’s built-in calendar app

Read the original article on Business Insider

How to automatically add birthdays to Google Calendar and never forget a big day again

Virtual Birthday
Once you set up a birthday in Google Contacts, it is automatically synced to your Google Calendar.

  • Birthdays in Google Calendar come from details in your Google Contacts.
  • When you set up a birthday in Google Contacts, it is automatically added to your Google Calendar.
  • To see birthdays in Google Calendar, check the “Birthdays” calendar box under the “My calendars” dropdown menu.
  • Visit Insider’s Tech Reference library for more stories.

The only thing worse than forgetting someone’s birthday is wishing them a happy birthday when it’s not their birthday.

If you’re looking for a way to keep track of when to send your friends and family celebratory wishes and a party popper emoji, Google Calendar makes it easy.

When you add a birthday to Google Contacts, the date is automatically synced to your Google Calendar. To make the birthday appear, all you need to do is enable the “Birthdays” calendar in Google Calendar.

Here’s how to add birthdays to Google Calendar from your desktop browser.

Your ultimate guide to the best gifts – for every budget, holiday, and personHow to add events to a Google Calendar on a computerHow to search your Google Calendar for events, people, and moreHow to delete events from a Google Calendar on your computer or mobile device

Read the original article on Business Insider